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Rent Th’YARC

Host your next event at Th’YARC! It’s a perfect location for weddings, fundraisers, meetings, and workshops of all kinds.

Rent Th’YARC

Host your next event at Th’YARC! Our facility in Yarmouth is available to rent for functions, shows, and community events. Th’YARC includes a 325-seat theatre with fly tower, an artist studio, an etching studio, a costume studio, and an art gallery. It’s a perfect location for weddings, fundraisers, meetings, and workshops of all kinds. Download and view our RENTAL AND COST SCHEDULE to learn more.

RENT-THYARC

Sound Equipment

Main P.R.- FOH

X32 Console
DBX Drive Rack
Duel CD Player

QSC-Hpr153f (2)
Yamaha – SW215IV (2)
Yamaha – P4500

Monitors

JBL STX800 (4)
Peavey 112W (4)
Yamaha S115IV (2)
Crown XTi 6002 (2)
Phonic Max860 (1)
Peavey CS800 (1)

Microphones

Vocal – Sennheiser E865 (7)
Instrument – Sennheiser e906 (2)
Drums – Sennheiser
Kick- e602 (1)
– e901 (1)
Snare/Tom- e905 (1)
Tom – e904 (4)
Overhead Condenser e614 (3)
D.I. Box – TD 100 (6)

Microphone Stands

5 – Short Boom
16 – Tall Boom
4 – Straight

Lighting Equipment

Please check back soon for more details on Lighting Equipment. In the meantime, please contact us for more details.

Stage Layout

Stage Layout

Rental and Fee Schedule

YARC Playhouse And Arts Centre (Th‘YARC)
Lydia Davidson Treatre
Mainstage Rentals
“A” REGULAR RENTALS & INDEPENDENT PRODUCTIONS COST
Single Performance $ 600.00 vs.10%* per 6 hours
Two Consecutive Performances (same day or consecutive days) $ 1100.00 vs.10%*
Three Consecutive Performances (same day or consecutive days) $1,500.00 vs.10%*

A Non Refundable Deposit of 50% of basic rental fee must be remitted with signed contract. This deposit will be deducted from the reconciliation after the final event. The rental fee charged will be the flat fee or 10% of net ticket sales revenues (less SOCAN fees, if applicable), whichever is greater. These rates are based on a maximum of six hours use of the Theatre per performance, and apply to concerts, plays, dance performance and other professional artist and agencies. Rent charges include the following: use of Lydia Davison Theatre, Dressing Rooms, Green Room, Basic House Audio/Lighting equipment. Th’YARC will provide ushers, bar staff, ticket takers and Box Office staff. In default of instructions from the Client, the Executive Director will determine the number of staff required for an event.

“B” NOT-FOR-PROFIT GROUPS: COST
Single or Multiple Performances (each) $ 500.00 per 6 hours

A Non Refundable Refundable Deposit of 50% of basic rental fee must be remitted with signed contract. This Deposit will be deducted from the reconciliation after the final event. Rent charges include the following: use of Lydia Davison Theatre, Dressing Rooms, Green Room, use of basic Audio/Lighting equipment. Th’YARC will provide, ushers, bar staff, merchandising staff, ticket takers and Box Office staff. In default of instructions from the Client, the Executive Director will determine the number of staff required for an event. Client is entitled to one (1) four (4) hour dress rehearsal at no extra cost. In the event that more rehearsal time is required, requests must be made in writing to the executive director. All rehearsals MUST immediately preceed the event.

“C” ORGANIZATIONAL MEMBERS COST
Not-for-Profit groups affiliated with Th’YARC $300.00

Fees include use of Lydia Davison Theatre, Green Room, dressing rooms, basic house Audio/Lighting equipment, ushers, ticket takers, Box Office staff and Artist Studio. The above is at the discretion of the Executive Director and dates and times must be discussed with the Executive Director for approval. Client is entitled to one (1) four (4) hour dress rehearsal at no extra cost. In the event that more rehearsal time is required, requests must be made in writing to the executive director. All rehearsals MUST immediately preceed the event.

“D” CONFERENCES, SEMINARS, MEETING, ETC COST
3 hours use (or less) $ 400.00
4 to 6 hours use $ 500.00
7 to 12 hours use $ 675.00

These fees are for actual hours of use of the theatre within each 24-hour day. Total cost will be based on the number of days in use. These fees include use of Lydia Davison Theatre basic house Audio/Lighting equipment, foyer/lobby for registration, displays etc.

II:

EQUIPMENT COST
Included in the basic rental fee is use of basic house Audio/Lighting equipment. Grand Piano (not tuned), house fly goods.
The following additional charges apply:
A: Piano Tuned: $ 125.00
B: Fog Machine: $ 20.00 per show
C: Colour Media $ .25 per gel per show
D: Additional Equipment (rented outside) Cost + 10%

III:

PERSONAL: COST
Front of House Service: included in rental fee.

IV:

CREW: COST
A. House Technician (mandatory) $ 225.00 per perf.
B. Sound Technician $ 350.00 per perf.
C. Stage Hands/Loader $ 30.00 (min. 2 hrs)
$ 20.00 per hr thereafter
D. Follow Spot Operator $ 50.00 per perf.

V:

HOUSE & SECURITY COST
A. Front of House Service Included in rental fee.
B. Bar Service for ½ hour before show and during intermission. Included in rental fee
C. Client chooses not to have intermission: $ 75.00
D. Professional Security: Cost + 10%

VI:

BUILDING IMPROVEMENT FUND (BIF). COST
A. Building Improvement Fund $ 1.00 per ticket

This surcharge is added to each ticket sale and is charged directly to the Patron. These funds will be transferred to Th’YARC reserve Building Fund account for improvements or repairs to the facility. This surcharge is not included in net ticket sales revenues for purposes of S.O.C.A.N., regular rental or box office fee calculations. BIF also applies to complimentary ticket and/or every seat occupied and is charged directly to the client.

VII:

OTHER COSTS: COST
A. Box Office Fees $75.00 vs.6%*
B. Ticket Printing (general seating) $ 200.00 flat fee
C. Ticket Phone Orders included in box office fee
D. Rehearsals: (those not included in rental contract) Lobby, Artist Studio, Green Room $ 20.00 per hour
E. Rehearsals: (those not covered in rental contract) Lydia Davison Theater $ 50.00 per hour
F. Space rental, meetings, receptions, workshops $ 20.00 per hour
G. Table/Chairs set up or tear down $ 15.00
H. Advertisement Placement Cost + 10%
I. Merchandise Sales 15%
J. Poster Distribution $ 2.00 per poster

*The fee charged will be the flat fee of $75.00 or 6% of net ticket sales revenues (less S.O.C.A.N. fees, B.I.F fees and service charge fees if applicable), whichever is greater. This applies to all performances and events where Th’YARC is responsible for ticket sales.

HARMONIZED SALES TAX; S.O.C.A.N. FEES; ROYALTIES (if applicable)

The Renter is responsible for remittance of all HST payable on ticket sales revenues, and all theatrical royalties. Th’YARC is responsible to retain and remit all SOCAN fees, without exception.

ADVERTISING:

Payment of advertising purchases is the responsibility of the Client.

SET CONSTRUCTION:

On-site set construction is not permitted. Organizations that require sets for productions are required to construct their sets off-site. Sets MUST be removed within 24 hours of final event.

ART STUDIO, LOBBY AND OTHER RENTALS

LobbyGallery1

LOBBY GALLERY RENTAL – $100.00 per month

Th’YARC rents the lobby space is available to rent in a few ways.

It can be rented, monthly, as an Art Gallery.

It is an ideal space to have visual arts displayed and seen by many as it is seen as soon as you enter our building front entrance. We have plentiful space to hang artwork, of all kinds, on our specially made walls.

The fee is $100 per month, with the option of having an Open House for the artist at an additional $50 for one 2-hour event.

The Lobby can also be rented by the hour for a smaller, more intimate function, that does not require the entire theatre space. In the past, these functions have included, small meetings, smaller sized weddings, cabaret style karaoke or comedy nights. The fee is $36.00 per hour.

Art-Studio-Reno

ART STUDIO – $36.00 per hour

Studio has 60′ x 30′ floor space. Access is by stairs only. Fully climate controlled with heat pumps for summer and winter use. Rental includes the use of:

  • 30 stacking chairs
  • 12 arm chairs
  • Kitchenette (microwave, coffee maker, sink, assorted dishes and utensils)
  • Three 4 foot x 8 foot tables
  • One 4 foot x 4 foot table
  • One 6 foot x 30 inch table
  • One 4 foot x 30 inch table
  • One 5 foot x 30 inch occasional table
  • 4 1/2 room dividers
  • 4 foot x 4 foot projection screens available

All space rentals are at the discretion of the Executive Director. All requests must be made at least one month in advance of required dates. Although all requests will be given due consideration it must be remembered that this is a multi-function building and YARC events will take precedence over all other events.

Regulations Governing the Use of Th’YARC